Table of Contents

1. Deposit & Payment Terms

2. Cancellation Policy

3. Equipment & Liability

4. Event Terms

5. Service Agreement

6. Additional Event Protection Terms

7. General Terms

1. Deposit & Payment Terms

Deposit Requirement

30% non-refundable deposit is required at the time of booking to reserve your event date.

• The deposit confirms your reservation.

• The date is removed from our availability calendar.

• The deposit is non-refundable under all circumstances.

Balance Payment

The remaining balance is due 7 days before the event date.

Failure to pay the balance by the due date may result in cancellation of services and forfeiture of the deposit.

Social Booth Co. reserves the right to cancel service if payment is not received.

Accepted Payment Methods

We accept:

• Credit Cards

• Debit Cards

• PayPal
• GooglePay

• Secure online payments through our booking system

Additional Charges

All prices are subject to Texas sales tax

• Overtime: $120 per additional hour

• Optional add-ons may incur additional charges

2. Cancellation Policy

Cancellation by Client

If a client cancels the booking:

• The 30% deposit is forfeited

• Cancellations within 7 days of the event may be charged 50% of the remaining balance

• No-shows require full payment regardless of attendance

Rescheduling

We understand that plans can change.

Clients may:

• Reschedule one time with at least 14 days notice

• New event date must be within 6 months of the original date

Additional reschedules may incur a $50 administrative fee.

Rescheduling with less than 14 days notice may result in additional fees.

Cancellation by Social Booth Co.

In rare cases involving:

• equipment failure

• emergency situations

• unforeseen circumstances

Social Booth Co. will offer either:

• a full refund, or

• a rescheduled event date

3. Equipment & Liability

Client Responsibility

A Social Booth Co. booth attendant will be present at all times during the photo booth operation. While our attendant supervises the equipment, the client remains responsible for the conduct of guests and attendees. The client agrees to ensure that guests treat the equipment respectfully and follow the instructions of the booth attendant.

The client may be held responsible for any damage caused to photo booth equipment by:

• guests

• vendors

• venue staff

• event attendees

All equipment must be used according to the instructions of the booth attendant.

Damage Fee Structure

Damage fees may include:

Minor damage (props or accessories): $100 – $250

Moderate damage (lighting, booth components): $250 – $1,000

Major damage (camera, printer, booth structure): $1,000 – $3,000+

If any equipment is destroyed, lost, stolen, or rendered unusable, the client agrees to pay the full replacement cost of the affected equipment, including repair, replacement, and associated labor costs.

Prohibited Actions

The following actions are strictly prohibited and may result in immediate suspension of photo booth service:

• Moving or relocating equipment without approval

• Spilling drinks or food on equipment

• Rough handling or misuse of equipment

• Removing any equipment components from the venue

Props

Props are provided for entertainment use only.

Damaged or missing props may incur replacement fees.

4. Event Terms

Setup & Breakdown

Our team requires approximately:

• 45–60 minutes for setup

• 30–45 minutes for breakdown

Setup will occur prior to the scheduled booth start time whenever possible.

Venue Requirements

The client must provide:

• Minimum 10 ft × 10 ft space

• Flat and stable surface

• One 110V electrical outlet

• Indoor or covered location

• Clear access path for load-in

Outdoor Events

Outdoor setups require:

• overhead coverage (tent, roof, or structure)

• protection from weather conditions

Social Booth Co. reserves the right to pause or cancel booth operation if weather conditions threaten equipment safety, including:

• rain

• extreme wind

• extreme heat

• unsafe environmental conditions

Parking & Access

Clients must provide reasonable parking and access for equipment unloading.

If paid parking is required, the client agrees to reimburse the cost.

5. Service Agreement

Depending on the selected package, services may include:

• Photo booth equipment and setup

• On-site booth attendant

• Props (if included)

• Custom photo overlay design

• Instant photo sharing

• Backdrop (if selected)

• Online gallery delivery

• Prints (if included)

Only services listed in the selected package or invoice are guaranteed.

Attendant Responsibilities

The booth attendant will:

• operate the booth

• assist guests

• maintain equipment

• troubleshoot technical issues

Digital Gallery

Clients will receive an online photo gallery within 48–72 hours after the event.

The gallery will remain active for 30 days for downloading and sharing photos.

Extended hosting may be available upon request.

Overtime

Overtime is available only if the booth schedule allows it.

Overtime is billed at: $120 per additional hour

Payment may be collected on-site or added to the final invoice.

6. Additional Event Protection Terms

Venue Delay / Late Start

If the event start time is delayed due to venue scheduling, event timeline changes, or guest delays, booth service will still end at the originally scheduled time.

Additional time may be added only if available and will be billed at the overtime rate.

Internet & Connectivity

Features such as:

• text sharing

• email delivery

• instant uploads

depend on cellular or internet connectivity at the venue.

Social Booth Co. cannot guarantee signal availability at every venue location.

Guests will still be able to access photos through the post-event gallery.

Connectivity issues do not qualify for refunds.

Guest Conduct Policy

Social Booth Co. reserves the right to pause or terminate booth service if guests:

• behave aggressively

• misuse equipment

• create unsafe conditions

• attempt to damage equipment

If service is stopped due to unsafe guest behavior, no refunds will be issued.

Power Interruption

The photo booth requires continuous electrical power.

If power is interrupted due to venue staff, DJs, vendors, or guests unplugging equipment, Social Booth Co. is not responsible for any lost service time.

Service will resume once power is restored, but the rental period will not be extended unless overtime is purchased.

7. General Terms

Force Majeure

Social Booth Co. shall not be liable for delays or failure to perform due to circumstances beyond reasonable control, including:

• natural disasters

• severe weather

• government restrictions

• venue closures

• transportation issues

• emergencies

When possible, we will work with clients to reschedule the event.

Limitation of Liability

Social Booth Co.’s total liability shall not exceed the total amount paid by the client for the event.

We are not responsible for indirect or consequential damages.

Indemnification

Client agrees to hold Social Booth Co. harmless from any claims, damages, or liabilities arising from:

• guest behavior

• misuse of equipment

• unsafe venue conditions

• breach of this agreement

Governing Law

This agreement shall be governed by the laws of the State of Texas.

Entire Agreement

These terms constitute the entire agreement between the client and Social Booth Co.

Any modifications must be agreed to in writing by both parties.

Acceptance

By completing your booking, you confirm that you have read and agree to the Social Booth Co. Rental Agreement & Terms of Service.

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